Features of QuickBooks Support for Construction or
Contractor Job Cost Accounting
QuickBooks permits you to track construction projects from
the original estimate through the award, construction, progress
billing, change orders, completion of the project and final
billing. The Estimate automatically sets up the job budget,
using a Code of Accounts or Task Listing of your choosing
– from industry sources such as CSI or AGC, or even one
of your own design.
Your Task List or Code of Accounts will be setup as QuickBooks
Items, and will facilitate tracking job revenues and costs
at every step.
QuickBooks Job Cost provides support for the following:
- Original and Revised Estimates
- Job Order for Field Execution
- Transfers of Materials from Inventory to Jobs
- Purchases of Materials for delivery directly to
Jobs
- Progress Billings
- Charging Man-hours to Jobs automatically as paychecks
are written
- Charging Equipment hours to jobs
- Job Cost Reports at any desired frequency
- Cost vs Revenue and Cost and Revenue vs Estimate
Reports on demand
- Change Orders
- Final Billing
Note – QuickBooks does not support automatic Job charges
for Overhead or Burden, and does not support automatic transfer
of costs of completed jobs from Jobs in Progress to Completed
Jobs. These areas can be handled using techniques I will
teach you.
Setup of QuickBooks Job Cost Items
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Can Certified QuickBooks ProAdvisors give me free advice?
Each Certified QuickBooks ProAdvisor has his/her own
policy. Some may answer a question or two for you on the
phone if they plan on building a long-term business relationship
with you. Others may not choose to answer questions for
you unless you plan to meet with them. The Certified QuickBooks
ProAdvisor Referral Website is meant to be a resource for
QuickBooks users like yourself to easily find a Certified
QuickBooks ProAdvisor, who specializes in QuickBooks, to
serve you for the long term. It is not intended to be a
resource for free advice.
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Setup of QuickBooks Job Cost Items
QuickBooks Items are used to standardize and simplify the
recording of job or project transactions. Items handle a
large portion of the “necessaries” of accounting for construction
projects.
- The types of Items which you will use include:
- Payroll Items – for charging man-hours to jobs.
- Inventory Parts Items – for maintaining Inventory
transferring Materials costs to jobs.
- Non-inventory Parts – for ordering Materials for
direct delivery to job sites.
- Service Items – for charging Subcontractor hours
or rental equipment to jobs Other Charge Items
- Proper setup of QuickBooks Items is essential to
the functioning of the Job Cost features of QuickBooks.
If you’re experiencing problems with QuickBooks Job Cost
features, a very likely cause is improper setup of your
Items or Item Types. We can help you examine and, if necessary,
modify your QuickBooks Items to eliminate the problems.
Assistance with your QuickBooks Items can be accomplished
easily using our OneClick Support system.
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