QuickBooks Counseling from Our Office (by phone, video and remote computer access):

Installation of your new QuickBooks software
- Multi-user installations may require special systems configuration in accordance with Intuit instructions
Training in access and basic use of QuickBooks software
- Turning on the switch and clicking QuickBooks
- Tips on setting up your Company file
- Choosing (or creating) a Chart of Accounts
- How to set up a vendor
- How to enter and pay a vendor invoice
- How to set up a customer
- How to create a customer invoice
- How to record a customer cash collection
Setting up Internet Access
- Our discounted QuickBooks support rates require our access to your computer systems via Internet
- Choosing an Internet Service Provider
- Choosing the Internet link provider and technology
Chart of Accounts design and setup
- Good Financial Statement presentation is determined by design of Chart of Accounts
- Setup of Chart of Accounts can facilitate preparation of various Annual, Quarterly and Monthly Tax Returns
Management Financial Statement setup and review
- Customized Management Reports can assemble and present almost any information needed by Management
Cash Flow Statement setup and review
- The Cash Flow Statement can be the most important statement requested by your Banker
Proper methods for Data Entry
- Data entered properly assures accurate and meaningful Financial Statements and Management Reports
- Optimized flow for handling transactions and data entry assures timely information at the least possible cost
Creation of Customer Sales Orders and Picking Tickets to facilitate delivery of orders
- Customer Sales Orders provide information as to "immediate shipment" or "backordered" and expected arrival
- Picking tickets prepared automatically speed the shipping process
- Customer invoices are prepared automatically from completed Sales Orders
Preparation of Customer Invoices
- Proper preparation eliminates the need for issuances of credits or price adjustments
- Correct invoicing reduces the time required for collection and reduces collection efforts
Submission of Customer Invoices via the Internet link
- Eliminating the time lag necessitated by conventional mail delivery can make for speedier collections
Acceptance of Credit Card payments from customers
- Offer your customers the option of paying immediately by credit card from your invoices submitted by e-mail
Use of QuickBooks Account Reconcile process
- Reconcile bank accounts within 10 minutes of receipt of the monthly bank statement
- Enter all your credit card charges as incurred, and reconcile credit card statements easily at month end
Electronic posting of QuickBooks timesheets by employees, owners and subcontractors to customer contracts
- Employees, subcontractors and others file electronic QuickBooks time sheets weekly
- Detail electronic time sheet entries with explanations are posted directly to customer/job invoices or statements
Setup and use of QuickBooks Payroll processing
- Choose from various payroll processing methods:
- Complete preparation and management of all payroll and payroll tax activities by Intuit
- Preparation of payrolls in your office, with preparation of Quarterly and Annual payroll tax returns by Intuit
- Complete automated preparation and management of all payroll activities at your office
QuickBooks control of Equipment and other property, with automatic depreciation calculation
- Property and equipment details can be tracked, to avoid digging into old records for cost and other information
- Depreciation can be calculated automatically for all assets
- Recording of sales or other disposals of assets can be facilitated by proper use of asset records
Use of QuickBooks Monthly Sales Tax reports
- Amounts to fill in Sales or Gross Receipts Tax Returns can be provided automatically
- Payment amounts for Sales or Gross Receipts Taxes can be provided, and checks prepared automatically
Use of QuickBooks Quarterly & Annual Federal & State Payroll Tax reports
- Federal Quarterly and Annual Payroll Tax reports can be printed directly on Federal forms by QuickBooks
- Amounts for Quarterly and Annual Payroll Tax reports for your state can be generated automatically
- Payment amounts and due dates for all payroll taxes can be generated automatically
Preparation of Trial Balances and other reports for use in preparing Financial Statements
- If your outside accountant installs QuickBooks, he/she can have access to your entire QuickBooks data file
- Custom reports can be formatted and memorized, to provide answers to present and future questions
Preparation of Trial Balances and other reports for use in preparing Tax Returns
- If your outside accountant installs QuickBooks, he/she can have access to your entire QuickBooks data file
- Custom reports can be formatted and memorized, to provide answers to present and future questions
Development of Special Management Reports
- Custom reports can be created, to provide up-to-the-minute daily, weekly, monthly and annual information
Consulting in use of QuickBooks capabilities and methodology
QuickBooks offers a very wide array of features and capabilities (too many to attempt to list), many of which you will never use. One of the major responsibilities of your QuickBooks ProAdvisor is to become extremely knowledgeable about your business in order to suggest ways in which you may use selected features and capabilities of QuickBooks to simplify, facilitate and optimize your business practices, to improve the quality and timeliness of your Management Information, and to improve your Profitability.
- QuickBooks provides powerful tools to simplify and automate financial and management information:
  - Creation and "memorization" of custom reports
  - Exportation to spreadsheet files, for custom formatting of reports in Microsoft Excel and other applications
- Exportation and transfer of data to and from outside accountant
- Exportation and transfer of data to Intuit tax preparation software
- Selection and use of appropriate Payroll calculation and reporting module
- Setting up QuickBooks and American Express Merchant Accounts for processing credit card charges
- Processing one-time and recurring customer credit card charges
- Use of Just-in-Time and computer-proposed inventory orders
- Generating Marketing letters from QuickBooks Customer List
Identification, evaluation and selection of third-party industry-specific modules to integrate with QuickBooks
- Add-on industry-specific modules have been developed by many third-party industry/software specialists

QuickBooks Training from Our Office (by phone, video and remote computer access):

Using QuickBooks
- Turning on the switch and clicking QuickBooks
- Tips on setting up your Company file
- Choosing (or creating) a Chart of Accounts
- How to set up a vendor
- How to enter and pay a vendor invoice
- How to set up a customer
- How to create a customer invoice
- How to post a customer cash collection
- How to synchronize your QuickBooks Customer List with your ACT! or Microsoft
  Outlook Contacts files
Using the Internet link
- Updating QuickBooks
- Ordering supplies
- Paying payroll and other taxes
- Charging customers' credit cards
- Effecting Electronic Funds Transfers
- Accessing your bank accounts and downloading deposit and paid check information for reconciling accounts
- Accessing QuickBooks from remote locations for data entry or review of reports and financial information
Bookkeeping Basics
- Bookkeeping skills are not essential, but in-house know-how ensures accurate and timely financial information
Preparing Payrolls
- Setting up Tax Withholding Tables
- Setting up Employees
- Calculating Payrolls
- Preparing and issuing payroll checks
- Paying payroll taxes
Preparing and filing Payroll tax returns
- Quarterly Federal forms 941, Social Security and Medicare
- Annual Federal forms W-2 and W-3, Individual Report of Earnings
- Annual Federal forms 940, Federal Unemployment Tax
- State reports of Employee Withholdings
- Quarterly State Unemployment Tax reports
- State Workers' Compensation reports
- Required periodic payments of taxes
Reconciling Bank Accounts
- Using the QuickBooks Reconcile program
- Accessing your bank accounts and downloading deposit and paid check information for reconciling accounts
Preparing the information requested by your outside Accountant
- Transferring your Company file and all data to your outside Accountant
- The Trial Balance and Working Trial Balance
- The basic Financial Statements
  - Balance Sheet
  - Income Statement
  - Cash Flow Statement
- Age Analysis reports of Customer Accounts Receivable and Vendor Accounts Payable
- Employee Compensation reports
- Custom reports to provide additional required information not provided by the standard reports
- Property and Equipment detail historical information and Depreciation calculations
Preparing the information requested by your Banker
- The basic Financial Statements
  - Balance Sheet
  - Income Statement
  - Cash Flow Statement
- Age Analysis reports of Customer Accounts Receivable and Vendor Accounts Payable
- Custom reports to provide additional required information not provided by the standard reports
- Property and Equipment detail historical information and Depreciation calculations
Accessing your Bank Accounts via the Internet link

QuickBooks Support in Your Office:

On-site Support in extreme or urgent cases
- Assistance with recovery from computer or server failure
- Reinstallation of QuickBooks necessitated by corruption of software
- Reconfiguration of Internet access